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Sr. Office Manager

North Bay Village, Florida
Job ID: 3482

Full Time/ On-Site

$60,000 – $80,000


SherlockTalent is actively seeking a Senior Office Manager in the North Miami area. Our client is a SaaS company that's been in business for over 20 years – they are looking for talented individuals to join their team. Working in a laid-back but result-oriented environment, they are always using the latest proven technology available.  This role is a management role that will be entrusted with keeping their office organized and running at optimum efficiency. 
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. 
They want an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks is key, as well as the ability to work independently with little or no supervision. A well organized, flexible professional is needed, who enjoys the administrative challenges of supporting an office of diverse people. 

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Organize and schedule meetings and appointments.
• Pull reports for time tracking and bill customers accordingly.
• Partner with HR to maintain office policies as necessary.
• Organize office operations and procedures.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.  
• Assist leadership in the creation of PowerPoint presentations.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Provide general support to visitors.
• Manage executives' schedules, calendars and appointments.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.
• Perform review and analysis of special projects and keep the management properly informed.
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
• Participate actively in the planning and execution of company events.
• Design and implement filing systems.
• Ensure filing systems are maintained and current.
• Ensure security, integrity and confidentiality of data.
• Design and implement office policies and procedures.
• Oversee adherence to office policies and procedures.
• Coordinate schedules, appointments and bookings.
• Monitor and maintain office supplies inventory.
• Maintain a safe and secure working environment. 

• Proven office management, administrative or assistant experience.

• Knowledge of office management responsibilities, systems and procedures. 
• Excellent time management skills and ability to multi-task and prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational and planning skills.

• Excellent general business skills, including experience in the functional areas of accounting, business development, and customer service.

• Strong customer service mentality and experience as a point person in managing distributor or key account relationship.

• Knowledge of accounting, data and administrative management practices and procedures.

• Knowledge of clerical practices and procedures.

• Knowledge of business and management principles.

• Computer skills and knowledge of office software packages. 

• 4+ years of experience in an office environment.

• Experienced in booking detailed travel itineraries.

• Proficient knowledge of business tools, including Office 365, Word, Outlook, PowerPoint, Excel and QuickBooks.

• Excellent time management skills, ability to multi-task and prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational and planning skills.

• Experience in managing financials and budgets.

• Must be available to work immediately in the Miami area, FL. 

• Must be eligible to work in the US.